Business Services Administrator

Location: Dublin, Republic of Ireland
Salary: Negotiable
Posted: 11 months ago
Role type: Permanent
Industry: Corporate and Professional Services Practice, HR Leadership and Specialists
Contact name: Jessica Barry
Contact email: jessica.barry@hrmrecruit.com

Job description

My client is a large multinational pharmaceutical company who are currently seeking a Business Services Administrator to join their Business & Finance division with the aim to provide a range of administrative activities in support of the skill centre as required.

The Role

The crux of the role will be a range of administrative activities to serve the skill centres needs. Such activities include but are not limited to:

  • First-line responsibility for reception duties (answering phone, routing calls, letting visitors in, handling post & couriers, organising taxis, couriers, ordering lunches, etc.)
  • Provide administrative support as required
  • Supporting the Procurement Manager in the selection of suppliers, through the execution of requests for proposal and tenders, and the subsequent management of those suppliers
  • Maintain procurement contracts, raise POs as required, maintain preferred supplier lists
  • Day to day operation of facilities (e.g. building, cars, phones, stationery, office supplies, etc.)
  • Support the Supply Chain team on selected Supply Chain activities as required by the Supply Chain & Business Services Manager
  • Collaborate with People & Culture to ensure all necessary equipment is available for new hires on starting
  • Ensure equipment for employees is replaced according to refresh cycles
  • Coordinate and manage skill centre and team meetings as required
  • Maintain skill centre page on intranet and update information in consultation with the relevant stakeholders
  • Maintain COREMAP compliant documentation and uploading of documents to TouchPoint
  • Any such duties as may be reasonably assigned

The Person

The ideal candidate will hold a relevant third level qualification.

They will have 3-5 years of reception/administrative experience.

A methodical team player who likes to get stuck in and take initiative.

To learn more, apply online or contact Jess Barry on +353 1 632 1822 for a confidential discussion.

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